View the list of Sample Business Letters Announcement of New Area Representative Visit Disclaimer: Be aware that some of these sample letters have legal, financial, or other implications. If you are not sure about the use of any letter, consult with an appropriate professional first. Announcement of New Area Representative Visit Dear We have assigned (name of rep) as our new representative for your area. (name of rep) has been with our firm for quite some time and is extremely experienced in all aspects of our production. (name of rep) will be coming to (name of city) on (date) and will be calling on you in the morning if that doesn't conflict with your schedule. If there is any problem with that date, please let us know.