View the list of Sample Business Letters Notice of Rejected Bid Disclaimer: Be aware that some of these sample letters have legal, financial, or other implications. If you are not sure about the use of any letter, consult with an appropriate professional first. Notice of Rejected Bid Dear Thank you very much for the proposal you submitted to us on (date) in response to our request. We are aware of the great deal of time and work that went into your bid and therefore, regret to inform you that we have awarded the contract to another firm. We based our decision on (reason for rejecting bid) We will certainly be inviting your firm to bid on our future projects and thank you once again for your proposal.