View the list of Sample Business Letters Request for Attendance at Meeting Disclaimer: Be aware that some of these sample letters have legal, financial, or other implications. If you are not sure about the use of any letter, consult with an appropriate professional first. Request for Attendance at Meeting Dear Enclosed is a copy of a staff report being transmitted to the City Planning Commission relative to the down zoning of the Los Amigas property. The Commission will be considering the suggestions made at its regular meeting of July 2, 1986 after 2:15 P.M., in Room 561-A, City Hall. I think it is extremely important that we attend. Since this is one of several matters to be acted upon, it is difficult to know precisely when they will act upon our matter. Please let me know if you will be able to go with me. It might not be a bad idea to have Phil Watson present also. What do you think?